Job Description

About the Role

We are looking for a detail-oriented and proactive Data Officer to support pharmacovigilance and vigilance data management activities. The successful candidate will ensure the accurate processing, tracking, and maintenance of safety data while supporting regulatory compliance and operational excellence.

The Data Officer plays a key role in managing vigilance cases, maintaining databases, generating reports, and supporting client and regulatory requirements.

Key Responsibilities

Vigilance Data Management

  • Manage shared and client-specific mailboxes.
  • Register vigilance cases in internal tracking systems.
  • Perform duplicate searches in safety databases.
  • Conduct initial triage and data entry of vigilance cases.
  • Code medical information using MedDRA.
  • Prepare and update case narratives.
  • Ensure patient data anonymization when required.
  • Support follow-up requests and case closure activities.
  • Assess case seriousness and submission requirements.
  • Submit cases to Competent Authorities, Ethics Committees, Partners, and Affiliates as applicable.

Database & Reporting Activities

  • Generate reports and listings from safety databases.
  • Perform database searches and data extractions.
  • Support KPI calculations and activity monitoring.
  • Prepare weekly, monthly, quarterly, and annual activity reports.
  • Contribute to reconciliation activities and database quality checks.

Regulatory Activities

  • Support EudraVigilance activities, including ICSR downloads and submissions.
  • Perform XEVMPD updates and submissions.
  • Support MHRA, FDA, and other Health Authority reporting activities where required.

Process Improvement & Quality

  • Participate in the implementation of new client projects.
  • Contribute to process optimization initiatives.
  • Draft and update work instructions, technical agreements, and operational procedures.
  • Support audits and inspections when needed.
  • Maintain compliance with applicable pharmacovigilance regulations and company procedures.

Required Qualifications

  • Bachelor’s degree in Life Sciences, Pharmacy, Nursing, Dentistry, or a related scientific field.
  • Experience in Pharmacovigilance, Drug Safety, Case Processing, Regulatory Affairs, or Database Management is an advantage.
  • Knowledge of pharmacovigilance regulations and safety databases is preferred.

Technical Skills

  • Pharmacovigilance case processing.
  • MedDRA coding.
  • EudraVigilance knowledge.
  • Database management and data entry.
  • Microsoft Office Suite.
  • Reporting and KPI monitoring.
  • Regulatory compliance awareness.

Soft Skills

  • Strong attention to detail.
  • Excellent organizational skills.
  • Critical thinking and analytical mindset.
  • Effective communication skills.
  • Team-oriented approach.
  • Ability to manage multiple priorities and deadlines.

What We Offer

  • Opportunity to work in an international Life Sciences environment.
  • Exposure to global pharmacovigilance and regulatory activities.
  • Professional development and career growth opportunities.
  • Collaborative and dynamic working environment

Data Officer

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