Client Finance Specialist and Office manager -880

ProductLife Group provides world-class regulatory outsourcing and consulting services for the global life sciences industry. Founded in 1994, it has since become a global industry leader, thanks to the firm’s driven and talented employees, who are always motivated by a supportive team environment as well as opportunities to learn and to grow professionally.

ProductLife Group is looking for a Client Finance Specialist and Office manager

The Client Finance Specialist would also support the following activities:

• Liaising with the ZRC external accountant in respect of any accounting matters, as well as with the International Finance manager who supervises external accountants
• Supporting office management within the ZRC premises in Oss
• To efficiently manage the paying of invoices owed by the company, an Client Finance Specialist must perform a wide range of job duties and responsibilities. These may include, but are not limited to:
  – Maintaining the billing system
  – Processing, verifying, and posting receipts for goods sold or services rendered.
  – Generating invoices and account statements
  – Performing account reconciliation
  • Maintaining records regarding payments and account statuses.
  • Review and collect client payments, review credit history, and develop new or better repayment terms.
  • Performing administrative and clerical tasks, such as data entry, preparing invoices, sending bill reminders, filing paperwork, and contacting clients to discuss their accounts.
  • Generating reports and statements for internal use
    • Maintaining records regarding payments and account statuses.
    • Review and collect client payments, review credit history, and develop new or better repayment terms.
    • Performing administrative and clerical tasks, such as data entry, preparing invoices, sending bill reminders, filing paperwork, and contacting clients to discuss their accounts.
    • Generating reports and statements for internal use.

Office Management 

The office space :

• Setting the culture, norms, and organization of in-office working.
• Creating an appropriate working space for employees to improve productivity and morale.
• Handling the meeting spaces used by different teams.

Employee management :

• Managing wellbeing programs.
• Understanding how employees in the office work best, and what their needs and wants are.
• Working with HR on recruitment and hiring.
• Helping to create external motivation for employees.

Managing facility staff :

• Working with people who work in the office space, but who aren’t employees of the company, such as maintenance workers, custodial staff, or delivery drivers.
• Establishing relationships with external supplies.

Event planning :

• Planning and organizing holiday celebrations at the office.
• Managing off-site trips, like workshops, team-building events, retreat, and so on.
• Dealing with venues, vendors, booths, and itineraries.

Internal communication :

• Communicating the needs and the goals of the company to its employees.
• Updating employees on company changes, such as branding, hirings, and departmental updates.
• Hearing and taking into consideration the concerns and needs of employees

Required technical skills :

• The more common skills and attributes that are most needed for this role may include:
• Solid understanding of basic accounting and accounts payable principles
• Proven ability to calculate, post and manage financial records
• Accurate data entry skills
• Ability to build good relationships with vendors and suppliers
• Ability to prioritise and multitask
• High level of accuracy and attention to detail
• Excellent verbal and written communication skills
• Ability work as part of a broader team